How to use the Request Publish workflow

This demo showcases how to incorporate a structured approval process into your content publishing workflow using the  Request Publish plugin  and the Publish Requests App in Document Authoring (DA).

The Request Publish workflow allows authors to submit a publish request directly from the DA editing interface. Designated approvers receive an email notification with a link to review the content and either approve or reject it before it goes live.

The workflow consists of two components working together:

• Request for Publish Plugin — used by authors to submit publish requests from within the DA library panel
• Publish Requests App — a DA app serving both authors and approvers. Approvers see an inbox of pending requests; authors can track, resend, or withdraw their own submissions.

Learn more about the full setup and configuration at https://docs.da.live/about/early-access/request-publish

Key Capabilities

• Author submit requests — Submit a publish request with an optional note directly from the DA library panel, without leaving the editing interface
• Automatic approver routing — Approvers are determined automatically based on path-based workflow config rules, with support for distribution lists
• Email notifications — Approvers receive an email with a preview link; authors are notified when their request is approved or rejected
• Content diff view — Authors and approvers can compare draft content against the currently published version before submitting or approving
• Approve & publish in one step — Approvers can publish content directly from the inbox without switching tools
• Bulk approve — Approvers can publish all pending requests at once using the Approve & Publish All action
• Request tracking — Authors can track status, resend notifications, or withdraw requests from the Publish Requests App
• Flexible email provider — Use the default Adobe-managed email provider or bring-your-own for full control over sender identity

This demo takes you through the full Request Publish workflow:

1. Open a page in DA and navigate to the Request Publish plugin in the library panel
2. Review the pre-filled content path, preview URL, and assigned approvers
3. Click View Content Diff to compare draft changes against the published version
4. Add an optional note for the approver and click Request Publish to submit
5. As an approver, open the Publish Requests Inbox from the DA Apps menu
6. Review the request, inspect the content diff, and click Approve & Publish to publish the content
7. Author receives a confirmation email with a link to the live published page

Author

Approver

How Request Publish is set up

Enabling the Request Publish workflow requires three setup steps:

• Onboarding — Your AEM Engineering contact registers your org and site, configures allowed email domains, and sets up the email provider (default Adobe-managed or bring-your-own)
• DA Site Configuration — Add the plugin to the library tab, the inbox app to the apps tab, and define path-based approver rules in the publish-workflow-config tab of your DA config sheet at https://da.live/config#/<org>/<site>
• User Permissions — Authors need at least basic_author EDS permissions; approvers need at least basic_publish permissions. All authors also need write access to /.da/publish-workflow-requests.json

See the full setup guide at https://docs.da.live/about/early-access/request-publish

Related Articles